Dorr Township Library

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March 14th Minutes

DORR TOWNSHIP LIBRARY

BOARD OF TRUSTEES

MEETING

Dorr Township Library

Date: March 14, 2016

6:30 P.M.

MINUTES

Meeting was called to order at 6:34pm by Barb Gibson, President.

Pledge of Allegiance: Was not said due to lack of flag.

Roll Call: Present- Tara Reece, Rachel Vote, Barb Gibson, Ken Huizinga. Absent- Louis Harnish, Peggy Otto. Natalie Bazan, Library Director, was not present. 1 visitors.

Approval of the Agenda: Reece motioned to approve the agenda, seconded by Gibson. All yes, motion carried.

Approval of the Minutes: Motioned to approve the February 2016 Minutes by Gibson, seconded by Huizinga. All yes, motion carried.

Treasurer’s Report: Reece motioned to receive and file the February 2016 Treasurer’s report, seconded by Huizinga. All yes, motion carried. Huizinga motioned, seconded by Vote, to pay the February 2016 credit card bill in the amount of $854.62. All yes, motion carried.

Public Comment: Cassie Reece provided information about an upcoming fundraiser for Helen DeVos Children’s Hospital.

Director’s Report: Bazan provided a written report of information about library programming and events during the preceding month and upcoming events. She also provided reports on meetings attended by the Director, grant applications, building issues, and ongoing library functioning. Our circulation for February 2016 was 3342 items compared to February 2015 at 3108 items.

Township Board Meeting: The next meeting is March 24, 2016. Otto will attend this meeting. Otto attended the previous meeting and provided a 3-minute summary of current events and programming. There is also a special budget meeting on March 21, 2016 at 6:00pm.

Committee Reports: None.

OLD BUSINESS:

1. 2016/2017 Proposed Budget: Discussed the probable budget pending finalization of the Township budget. We will finalize this on the March 28, 2016 Special Meeting.

NEW BUSINESS:

1. Special Library Board Meeting: Discussed having a special meeting on March 28, 2016 to ratify the 2016/2017 fiscal year budget.

2. Election Paperwork: Bazan provided written information to Board members with regard to the necessary paperwork to run in 2016 for re-election.

3. Carpet in NE portion of library: Discussed bids to replace this portion of the carpet with carpet squares. We will await further action until we are able to finalize this with Bazan. Tabled until the April 2016 meeting

4. Gale Courses: Bazan will provide additional details about this when she returns. This item is Tabled until the April 2016 meeting.

Adjournment: Huizinga motioned, Vote seconded to adjourn at 6:59pm. All yes.

Next regular meeting: April 11, 2016 at 6:30 p.m. at the library.

Submitted by Tara Cornelius-Reece.

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