Dorr Township Library

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September 8 Minutes

DORR TOWNSHIP LIBRARY

BOARD OF TRUSTEES

MEETING

Dorr Township Library

Date: September 8, 2014

6:30 P.M.

MINUTES

Meeting was called to order at 6:35pm by Peggy Otto, President.

Roll Call: Present- Tara Reece, Peggy Otto, Louis Harnish, Barbara Gibson, Rachel Vote. Absent- Ken Huizinga. Natalie Bazan, Library Director, was also present. Derrck McLain, Teen Liason was present as well. Three visitors.

Approval of the Agenda: Reece motioned to approve the agenda; seconded by Otto. All yes, motioned carried.

Approval of the Minutes: Motioned to approve the August 2014 Minutes by Gibson, seconded by Otto. All yes, motioned carried.

Treasurer’s Report: Reece motioned to receive and file the August 2014 Treasurer’s report, seconded by Gibson. All yes, motioned carried. Reece motioned, Gibson seconded to pay the current credit card bill in the amount of $1262.59. All yes, motioned carried.

Public Comment: Comments from the public were heard.

Director’s Report: Bazan provided information about library programming and events during the preceding month and upcoming events. She also provided reports on meetings attended, grant applications, building issues, and ongoing library functioning.  In August we circulated 2984 items and had 29 new patron registrations.

Township Board Meeting: The next meeting is September 22, 2014. Bazan will attend this meeting. Otto and Bazan attended the previous meeting and provided three minutes of information about library functioning.

Committee Reports: A staff meeting was held on August 23, 2014.Gibson, Vice-President, attended this staff meeting. There will be another staff meeting in December.

OLD BUSINESS:

  1. Staff Insurance: Revisited the possibility of group insurance for employees. Reviewed quotes for different options for health insurance to explore as possible options for employees. Decided to schedule a special meeting on September 22, 2014 at 6:30pm to discuss this issue in greater depth.

NEW BUSINESS:

1.        New Policy Manual: Discussed items 6-9 of the proposed revised Dorr Township Library Policy Manual. Bazan will revise and then bring it to the next meeting for final review and approval.

2.        Teaching Board: Discussed the possibility of allowing high school students to come to meetings and get credit for their government class. Otto will continue to gather information and report back to the Board at subsequent meetings.

3.        Keurig Machine: Discussed the possibility of retiring the cappuccino machine and replacing it with a Keurig. Gibson motioned to spend up to $150 to get a Keurig Machine and several K-cups to start this program, Vote seconded. All yes, motion carried.

4.        Credit Card: Explored the option of switching to a credit card that provides rewards without an annual fee. Reece motioned, seconded by Gibson to switch to a credit card that grants rewards for purchases with no annual fee. All yes, motion carried.

5.        501c3 Application: Bazan discussed the possibility of becoming a 501c3 charitable organization. Bazan is in the process of completing the application materials. It has an $850.00 application fee and you have to provide tax returns each year. This could be taken from the Professional Services budget line item. Gibson made a motion to apply for 501c3 status, seconded by Vote. All yes, motioned carried.

Adjournment: Reece motioned, Otto  seconded to adjourn at 8:40pm. All yes.

Next regular meeting: October 13, 2014 at 6:30 p.m. at the library.

Submitted by Tara Cornelius Reece.

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