Dorr Township Library

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June 10th Minutes

Dorr Township Library

Board of Trustees

June 10, 2013

6:30 P.M.


Meeting was called to order by Patty Moore at 6:30pm

Members Present:  Pat Moore, Peggy Otto, Ken Huizinga, Sarah Stanton, Louis Harnish, Ken Huizinga, Tara Reese: Director Suanne Wierenga Audience: None

Approval of Agenda: Moore added to agenda-discussion of correspondence to be discussed under Library Update. Reese motioned to accept agenda with addition of discussion of correspondence; Stanton seconded motion; all yes-motion carried

Approval of Minutes: Reese motioned to approve the minutes; Stanton seconded motion; all approved-motion carried

Treasurer’s report: Reese motioned to approve treasurer’s report, seconded by Harnish: all approved-motion carried.  Motion to approve credit card statement of 1265.53 by Huizinga, seconded by Stanton: all approved-motion carried.

Library Update

-Correspondence: Discussion of letter received by Moore

Grants: None

-Staff meetings: None

-Farmer’s market on May 25-not well attended; Wierenga & Stanton attended Township meeting on 5/16/13. All went well. Summer reading starts June 17th. Digging into reading.

Trustee Update:

                -Township board meeting 6/20/1- Otto & Wierenga attending

Wierenga requested meeting with Personnel Committee which consists of Reese and Huizinga.  Board appointed Stanton to personnel committee. Committee will discuss a time for meeting.

 Trustee Opportunities and Committee reports

                DBA meeting 6/20/13 at 1pm at the library

                Public Comment: None


Wage increase date: A revised Sheet 14 with 5% hourly raises were discussed. It would be about a $3,400 increase overall. Julie Flores is taking summer off. Suanne expressed concern about any changes to wages until she met with Board Personnel committee.

Computer time limits: It was decided that the current policy of a one hour time limit would remain in effect. Additional time can be requested if needed by patron.

Policy for Public Comment: Wierenga will draw-up a policy allowing for public to comment during “Public comment” time only and only for 5 minutes. If board wishes to have further communication with public during meeting it may request the discussion at its discretion.

Ebay Policy: Huizinga will discuss Ebay activity with Shelly and report his findings to the board at the July meeting.

Digital Media: Wierenga will write a policy for digital media (e-readers, ipods, ipads). Basic concern is that staff doesn’t actually physically set-up the devices but rather informs the patron of where they may get the instructions to use their digital devices.

Adjournment: Moore moved to adjourn and Otto seconded: all approved; meeting adjourned at 7:53pm

Next regular meeting: July 8, 2013 at 6:30pm at the library.

Respectfully submitted by Peggy E. Otto

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